GYS Privacy Policy

Guelph Youth Singers is committed to protecting the privacy of the personal information of its members, board of directors, employees, web-users and other stakeholders.  GYS does not sell, trade or give out its membership mailing lists.

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During the course of our various programs and services, GYS frequently gathers and uses personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent.

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Defining Personal Information

Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include and an individual’s opinions or beliefs, as well as facts about, or related to, the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories are not considered personal information.

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Privacy Practices

Personal information gathered by Guelph Youth Singers is kept in confidence. Only authorized GYS personnel or those assigned by our personnel have access to this information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered.

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Membership

When choristers join GYS, we require their name and that of their parent or guardian, mailing address, phone number, e-mail address, emergency contact and medical information for use in the absence of the parent or guardian. The mailing address is where we send notices, registration packages and other pertinent mailings. If a donation is made, the mailing address is required on the tax receipt by the Canada Customs and Revenue Agency (CCRA).

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Personal information that is no longer required to fulfill the stated purpose will be destroyed or made anonymous (for example: emergency contact, medical information and financial information).

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Financial Information

GYS will protect all personal financial information that you share with us. For reasons of security, we do not store credit card information in our membership database.

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Contact Information

Questions or comments regarding this policy, or the administration of the Privacy Act at GYS may be directed to the Administrator by e-mail to admin@guelphyouthsingers.com or by calling 519-821-8574 or in writing to Guelph Youth Singers, 404-147 Wyndham St. N., Guelph, ON  N1H 4E9.

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